Technology To Manage Meetings And Events
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Company Name
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Company Name
ME REQUEST
Easily control the event request requirements and approval process to streamline your sourcing activities.
Reduce the frustration and inefficiencies of gathering details of requested events and the typical back-and-forth regarding information and approvals. Now you can provide the customers within your organization or sponsors/stakeholders with the necessary tools to complete their requests and route for approval.
Everything in one place
You control the required information. No more searching for spreadsheets, justifications, notes, etc. – with ME REQUEST all the information is in one place and easily reviewed or updated at any time!
KEY Features:
· Manage all details in one process
· Quickly develop projected budgets
· Customize for unique requirements
· Route requests for approval based on your organization’s workflow
· Auto-fill eRFP upon approval
Define Required Information For Event Requests
Profile of event, desired location(s), type of property, budget ranges, preferred dates, the purpose of the event, expected outcome/results.
Manage Approval Process
Easily establish departmental or other criteria approval ranges and identify required approvals with automated forwarding of requests and status available 24/7.
Seamless Integration to ME SOURCING
Once approved, accept and assign to the planner – data automatically pre-populates e-RFP and saves valuable time and effort.
ME SOURCING
ME technology is the most comprehensive web-based Strategic Meetings Management (SMM) software platform for the meetings and events industry.
e-RFPs submitted through ME SOURCING have one of the highest rates of response because of the quality and completeness of the information. With more than 100,000 properties in our property/vendor database and the ability to refine your selection criteria. Properties that receive a ME-originated e-RFP understand the meeting will be held and can respond directly to the ME SMM database.
Complete sourcing tools
You control the process from request to contract.
With ME SOURCING, you can quickly review the status of an e-RFP, and send updates, generate comparison reports and create contracts.
Key Features:
- Manage unlimited clients & events
- Multiple levels of property search criteria
- Side-by-side comparisons
- Track cost-savings negotiations
- Create contracts from standard templates
ME Sourcing Is the True Life-Cycle Management of Your Sourcing Activities
Venue Sourcing
Create RFPs, send reminders and updates to suppliers, generate side by side comparison reports for stakeholders. Compare cost estimates between venues and track your negotiated savings.
Contract Management
Create contracts using your organization's standard template and save time by auto-filling response information. Set contract reminders to help manage due dates. Track contracted meeting spend to leverage negotiations.
Post-Event Reporting
Record actual room block pickup and meeting expenses. Compare budget vs actual expenses. Analyze event spend with custom reports.
Complete solution:
- Full CRM
- 100,000+ Properties
- APEX Compliant
- Side-by-side Comparison Grids
- Contract management
- Monitor room block pick-up
- Budget vs actual expense tracking
- Strategic analysis reporting
ME Registration
With ME REGISTRATION, you have the best of both worlds: template-driven setup for recurring educational or training programs. You also have the power of a custom registration and housing system to meet the unique requirements for your larger meetings.
Today, you typically have a choice of a ‘fit our mold’ template-driven solution that charges you per meeting and per registrant or an in-house proprietary system that is probably outdated and not flexible. ME REGISTRATION is developed using today’s leading cloud-based technologies. We don’t just sell you a system – we are your partner through the entire process.
Key Features:
- Manage unlimited meetings & events
- Graphic design and layout
- Manage complex housing, unique fields
- Single or multi-page registration forms
- eMarketing for your meetings – invite lists, non-responders, dynamic confirmation, and follow-up
- ME REGISTRATION is as easy or as complex as your meetings.
No detail is too small or too complex
Present options based on responses – track multiple guests, accommodations, shirt sizes, and badge numbers – if you need it to manage your meeting, we can capture it for you.
Administrative access to registration details
Real-time, 24/7 access lets you see what is going on at any point – make adjustments, review room blocks, etc.
Strategic reports, listings, exports at the click of a button
The standard set of management reports, custom reports created as requested, and easy export or integration to other systems.
ME WORKSPACE
Bring together all of the information and processes that are required to manage the details of your meetings.
Many tools exist to help you streamline the request, approval, sourcing, and registration processes – but the most labor-intense aspect of your meetings takes place after the contract.
Everything is in one place for you and your staff! Manage the many details for each activity and staff assignment.
Now that you have the meeting rooms, the ME WORKSPACE brings together all of the details – room setup, AV, F&B, and function sheets.
KEY FEATURES:
- Manage the meeting space diary on-line with immediate updates
- Project management
- Generate function sheets (BEOs) and interact with suppliers to refine and finalize
- BEO generation for new and updated specs
- Track and manage changes to BEO's
- Multi-property BEO Management
- Meeting Space Request for ad hoc meetings
- Recurring agenda items
- Room setup, AV, F&B, IT and more
ME MOBILE
ME MOBILE is more than just a mobile event app! With ME MOBILE, you can connect your audience with each other and your content on any device: before, during, and after your event.
With ME MOBILE you can connect your audience with each other and your content on any device; before, during and after your event. We have developed ME MOBILE as a Progressive Web APP (PWA) which means it can be deployed directly to your attendees without going through the submission to the Apple and Google stores. This way you have more control and they don’t have to search through other APPs to find yours.
- Custom look and feel – your graphics, banners - branding by client or by meeting
- Progressive Web App (PWA) not required to submit to stores – access via URL or QR Code
- Individual client ‘container’ for multiple meetings
- Flexible navigation – icons, home page, fly-out
- Restricted access to information based on flexible parameters – registration types, breakout groups, business designations, etc.
- Maps, links, videos, images, etc.
- Manage speakers – bios – images
- Revenue opportunities - scrolling banners, logos for sponsors, exhibitors, etc.
- Link to external URLs, Uber, Lyft, Weather, etc.
- Include PDFs, Google Maps, floorplan diagrams
- Fully integrated with ME Registration – no re-keying! For other registration systems - use Google Sheets or spreadsheet as the source of data for the APP – see the data in the APP before committing – changes reflected immediately
- Send notifications in-app, SMS, etc. Schedule in advance for automatic notifications.
ME SMM SUITE
ME technology is the most comprehensive web-based Strategic Meetings Management (SMM) software platform for the meetings & events industry
For end-to-end meetings and life-cycle management solutions, the ME SMM SUITE is the only solution you need. Our ME EVENTS PORTAL provides you with access to all our SMM Technology modules. You can start with the one that addresses your most important challenges and expand to the others, losing no flexibility or data.
If you need custom development for your unique internal systems, those can be added to the portal – a few that we have developed include:
- Full integration with your HR system for managing staffing, approvals, assignments, etc.
- Transportation – interface to your transportation provider – manage requests, changes, and billing
- Ticketing – have special events/activities within your meeting – allocate tickets and let attendees indicate which events they want to attend and how many tickets they need
- Template-driven seminar programs – unique registration pages – perfect for training seminar programs or recurring meetings.
Technology to Manage Meetings And Events
Phone: 877-865-6913 option 2
Email: sales@meetingevolution.net
Support
Phone: 877-865-6913 option 1
Email: support@meetingevolution.net
Hours
Monday - Friday 8 am - 7 pm EST
Weekend support is available when necessary.
We look forward to talking to you.
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