Strategic Meeting Management SOFTWARE
We start by listening to your process. Then we deliver a custom strategic meetings management software solution designed around the way your team plans, sources, and manages meetings. To us, you’re not a transaction. We’re your partner and your success is our goal.
your system / your code / your way
This is a paragraph. Writing in paragraphs lets visitors find what they are looking for quickly and easily.
This is a paragraph. Writing in paragraphs lets visitors find what they are looking for quickly and easily.
This is a paragraph. Writing in paragraphs lets visitors find what they are looking for quickly and easily.
This is a paragraph. Writing in paragraphs lets visitors find what they are looking for quickly and easily.
This is a paragraph. Writing in paragraphs lets visitors find what they are looking for quickly and easily.
Company Name
INTRODUCING MEETING EVOLUTION
Meeting Evolution (ME) provides strategic meetings management software that supports the full meeting lifecycle for organizations seeking a complete Strategic Meetings Management (SMM) technology solution. Our enterprise meeting management platform enables companies to manage meeting requests, approval workflows, venue sourcing, hotel RFP processes, meeting spend management, and strategic meetings reporting within a single system.
Our solutions are not cookie-cutter, one-size-fits-all platforms, nor are they custom one-off development projects that require ongoing programming support. Instead, we deliver a flexible strategic meetings management platform built on modern technology that can be configured to support your meeting governance, sourcing processes, and reporting requirements.
Once deployed, your team can manage the majority of the meeting intake, sourcing, and approval processes directly within the platform—or engage Meeting Evolution as a partner to support your strategic meetings management program as it grows.
Superior Control of information
Stay in control of detailed supplier proposals, venue availability, sleeping rooms, meeting space, confirmation reports, and hotel contract management workflows. Our platform supports the full venue sourcing process for meetings, including hotel RFP management, site selection, meeting budgeting, and financial reporting, giving your organization clear visibility into meeting spend tracking and strategic meetings reporting. With this insight, teams can confidently answer: Where are we spending our money? and How can we leverage our total meeting spend to improve value-based negotiations?
In recent years, we have helped corporate, association, and meeting management teams deploy flexible strategic meetings management solutions that allow them to manage more events with existing staff. With streamlined meeting sourcing, budgeting, and reporting processes, organizations can deliver higher-quality meetings while improving meeting spend governance, savings tracking, and program reporting for their stakeholders.
HOW WE CAN HELP
- Approval Routing
- Sourcing & Procurement of Venues
- Custom Contract Management
- Banquet Event Orders (BEO’s)
- Attendee Registration & Housing
- Post Event Reporting
- Business Intelligence
- Financial Analysis Reporting
- Credentialing and On-site Services
WE ALSO HAVE INTEGRATED MODULES THAT AUTOMATE:
- Meeting Submissions
- Approval Process
- Banquet Event Orders
- Meeting Management & Logistics
- Registration Services
- Mobile App
- Integration With Our Strategic Partners
CONSULTING AND SERVICES
Our The Meeting Evolution team brings more than 100 years of combined experience in meeting management and meeting technology. This expertise allows us to help organizations strengthen their strategic meetings management program, improve their strategic meetings management process, and implement proven strategic meetings management best practices supported by modern strategic meetings management software.
Many meeting teams continue to rely on outdated tools that limit visibility into meeting request management, meeting approval workflow, meeting sourcing processes, and the meeting spend tracking process—often simply because “that’s the way it has always been.” At the same time, busy teams rarely have the time to evaluate new enterprise meeting management software or modern meeting lifecycle management software.
Meeting Evolution helps organizations review their current environment and implement a flexible strategic meetings management platform that supports corporate meeting governance, improves meeting program reporting, and strengthens overall strategic meetings program governance without adding complexity.
Technology Audits
We evaluate your strategic meetings management process, meeting sourcing process, and supporting technology, then recommend improvements to strengthen corporate meeting governance, optimize meeting spend tracking, and implement modern strategic meetings management software. Our goal is to help you streamline meeting lifecycle management, enhance meeting program reporting, and improve meeting spend governance - making you, the planner, the star.
Process Analysis
Building on our Six Sigma approach, ME evaluates your strategic meetings management process and identifies best practices for meeting lifecycle management, meeting sourcing processes, and gaining management buy-in for new technologies. We provide tailored, best-of-breed recommendations, including strategic meetings management software or enterprise meeting management software, to optimize your workflows and program performance.
SMM Staffing
When your team doesn’t have enough hours in the day to fully leverage your strategic meetings management software, ME can provide an experienced SMM professional to work directly with your staff. This resource integrates seamlessly with your team, supporting meeting requests, approval workflows, venue sourcing, and meeting spend management processes for the hours and duration that best fit your organization.
ME Development History
Before the general release of the Meeting Evolution strategic meetings management software solutions in 2008, we spent more than 8 years working with major corporate and association senior meeting planners. We identified a critical need to manage the details of meeting sourcing processes, hotel RFP processes for corporate meetings, and event logistics. Conducting market research with focus groups, clients, and hotel partners, we developed a robust meeting sourcing platform and event RFP management software that was intuitive and easy to use.
In 2008, we founded Meeting Evolution to create strategic meetings management solutions designed from the professional planner’s perspective.
As our enterprise meeting management software has evolved, we’ve focused on meeting the specific challenges of our customers, improving their strategic meetings management processes, meeting lifecycle management, and meeting program reporting. This approach became the ME Way – Your System, Your Code, Your Way.
Our experience fine-tuning solutions for a wide range of unique challenges gives our customers the tools and knowledge to efficiently manage meeting spend tracking, venue sourcing, and all aspects of corporate meeting governance.
FREQUENTLY ASKED QUESTIONS