Strategic Meeting Management SOFTWARE
We listen to your process and custom deliver a software solution.
You are not a transaction to us.
We are your partner and our goal is your success!
your system / your code / your way
This is a paragraph. Writing in paragraphs lets visitors find what they are looking for quickly and easily.
This is a paragraph. Writing in paragraphs lets visitors find what they are looking for quickly and easily.
This is a paragraph. Writing in paragraphs lets visitors find what they are looking for quickly and easily.
This is a paragraph. Writing in paragraphs lets visitors find what they are looking for quickly and easily.
This is a paragraph. Writing in paragraphs lets visitors find what they are looking for quickly and easily.
Company Name
INTRODUCING MEETING EVOLUTION
Meeting Evolution (ME) provides technology solutions that manage the full meeting life cycle for organizations that are looking for a complete
Strategic Meetings Management (SMM) technology solution.
Our solutions are not cookie-cutter, one-size fits all – nor are they custom one-off development projects that require on-going programming support. We deploy a core set of features built on state-of-the-art technologies that can then be enhanced to meet your specific requirements. Once deployed, the majority of the work involved in subsequent meetings is in your hands, or you can elect to have us involved as your partner.
Superior Control of information
Be in control of information regarding detailed supplier proposals of availability, sleeping rooms and meeting space, confirmation reports, custom hotel contract management workflow, robust budgeting, and financial reporting. Your organization will have the answer to the question, “Where are we spending our money?” and “How to leverage our total meeting spend to enhance value-based negotiations?”
In the past years, we have assisted corporate, association, and meeting management departments with deploying a dynamic SMM solution that allows them to handle more events with existing staff. They are able to do this while enabling them to provide a higher level of quality, added meeting value, cost savings & analysis, robust spend, and value reporting to their stakeholders.
HOW WE CAN HELP
- Approval Routing
- Sourcing & Procurement of Venues
- Custom Contract Management
- Banquet Event Orders (BEO’s)
- Attendee Registration & Housing
- Post Event Reporting
- Business Intelligence
- Financial Analysis Reporting
- Credentialing and On-site Services
WE ALSO HAVE INTEGRATED MODULES THAT AUTOMATE:
- Meeting Submissions
- Approval Process
- Banquet Event Orders
- Meeting Management & Logistics
- Registration Services
- Mobile App
- Integration With Our Strategic Partners
CONSULTING AND SERVICES
Our Meeting Evolution staff have 100 years of experience in the area of meeting management and meeting technology. As such, we are uniquely qualified to assist your organization in many areas including how technology is impacting your operations and recommendations for areas of improvement.
Often meetings departments continue the tradition of using existing technologies that may be outdated and can impede our professionalism because "that’s the way it has always been." Further complicating the review and adoption of new technologies is the fact that most meeting departments have minimal ‘downtime’, are typically overlooked as areas for improving performance, and the extra time and effort we put into making sure our meetings and events are successful often hides the challenges we work through.
Technology Audits
Leveraging our experience (and those of our Strategic Partners), we can take an objective look at your current procedures and technology. We will make recommendations for improvement and new solutions – even if they aren’t ours! Our focus is happy customers maximizing their technologies to streamline their work, better managing meeting spend and making you – the planner – the star!
Process Analysis
Building off of our Six Sigma approach to meeting management technology, ME understands the best practices, the demands on a meeting planning department, and the best ways to get management buy-in for new technologies, processes and procedures. These often involve new technologies, so we can provide you with a ‘best-of-breed’ recommendation for your organization.
SMM Staffing
There are times when you and your staff just don’t have enough hours in the day to get the most out of your technology! That’s where ME comes in. We can supplement your staff with an experienced SMM technology person. This person is on our staff but they work directly with you as a member of your team. This can be for a set number of hours over a period that works best for your organization.
ME Development History
Before the general release of the Meeting Evolution SMM solutions in 2008, we spent more than 8 years working with major corporate and association senior meeting planners. We worked to identify an essential technical need to manage the details of sourcing meetings and events. Conducting market research with focus groups, clients, and hotel partners to determine the true requirements, we developed a robust sourcing and RFP tool that was easy to use.
In 2008, we started Meeting Evolution to create strategic meetings management (SMM) software solutions for the meetings and events industry from the professional meeting planner’s perspective.
As our meeting management solutions have evolved, we have focused on addressing the specific requirements and challenges faced by our customers to improve their processes and efficiencies. This has resulted in what we call the ME Way – Your System, Your Code, Your Way.
Our experience fine-tuning our solutions to meet a wide range of unique challenges faced by our customers has provided us with a wealth of intellectual knowledge that benefits our customers, as they manage their events.
FREQUENTLY ASKED QUESTIONS
